Getting organised: a Diary

If 2014 was the year I organised my health, 2015 was the year I organised my life. Well, that was the plan, anyway. I feel like a lot has happened this year, and nothing at the same time, and it's all gone so quickly (I can't believe we're at the end of October already?!).

My good friend Gemma will tell you just how horribly organised I am. Well, most of my friends probably will - but I think Gemma gets the brunt of it most of the time! haha. I've just got a memory like a sieve, an aversion to writing things down, and my head in the clouds most of the time. I can be reminded 10 times and still forget things.

So it's a bit of a surprise that I've actually managed to keep this thing updated most weeks? It's also a nice record of just how much I've done this year - which I guess is why people like those Erin Condren planners, etc. I got this diary just in the new year from a website similar to Sticker Stack. 

Anyway, I really have no tips, but I think these new kids of diaries or planners, have done a trick on me - you fill in the dates and months yourself, so if you miss a week, it doesn't really matter in a way? I don't fill in the weeks too far ahead, as I can't really think more than a week in advance. The other thing I've found really useful, is to jazz it up a bit. The pages have fluorescent orange highlights, which I think are great paired with coloured pens and black text. I've also taken to adding the odd bit of washi tape that I had lying around, to block out weekends or highlight evenings. 

I've also tried to make it more than just an event tracker, of work shifts and days out - and use it to track some goals. I've kept a few lists at the back with my 2015 goals for the year, and the books that I've read in the months (as I'm trying to read more this year) - it's also useful for tracking what gym classes I go to and how often I manage to get down to the gym when I'm trying to get back into my fitness. 

Maybe these tips aren't useful to anyone, and maybe I'm just growing up, but I thought I would share them just incase.. :) 

Are you any good at keeping a diary or are you just as hopeless at me?

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how to create and use an editorial calendar

I've wanted to talk about how to create an editorial calendar for blogging for the longest time, because it's really changed how I plan blog posts, how I schedule content and keep myself organised in general. 

I mentioned last week how I love to use a little handwritten planner to keep track of things I want to do, ideas that spring to mind, or content that I need to write, and I do really love that method for the creative side of things. However, once the copy is written, photos are taken, and posts are are ready to be published, I like to bring my up editorial calendar to have a look at when I'll post. 

There are so many ways out there to create an editorial calendar, from traditional diaries, printables, and even apps like CoSchedule, but I prefer this method, which I had sort of attempted doing before I found the lovely Gillian' tutorial over at Elevator Musik for how to set this up properly and a lot of this post is inspired by hers, so please go check it out, it's all much prettier than mine! I've been using this for blogging since May 2014, and it's been so brilliant! The amount of posts I wrote in 2014 tripled from 2013, and I think this is in part to getting organised. Some of this organisation may seem like over-kill for something that is a hobby of mine, but I enjoy getting myself organised!

GET YOUR SPREADSHEET SET UP

You can use any format you like, obviously, but I love to use my Google Drive for my calendar, as it's accessible from anywhere, saves automatically, and is just really easy to bring up when I'm blogging, as I have it bookmarked on my toolbar. Go to your Google Docs, and from the drop down menu at the side, select Sheets, then press the green cross in the bottom corner to bring up a new spreadsheet - it's pretty much as easy as that. Name it something obvious, that you can find, like Blog Calendar 2015, then you're ready...

MAKE IT LOOK PRETTY

This is the fun bit, you can make this look like whatever you like. I copied Gillian's format for this, in having the days across the top, and then Week 1-5 down the left hand side. I made it match my blog colours/font, cause I'm ridiculous like that, simply put. You can make all your cells the same size, highlight all the columns/rows you want, then right click and select Resize columns, and enter a defined value for them. You can use the colour picker to select a colour that suits your blog, and make the font match and all sorts.
At the bottom (which I annoyingly cut off in these images, but you can see in my main image, at the top of the post) you can see that I created tabs for each month, and I fill in the dates manually using the calendar on my phone or laptop. 

FIGURE OUT A SYSTEM YOU'LL USE

Like with my blog planner, it takes using the calendar to find out how to make it work for you. I set myself up with a key, using different coloured highlighted squares to figure out how to plan my content. For example, you can see that his month I didn't post any recipes because I was posting other kind of content that I enjoyed writing, so it's all sort of swings and roundabouts. I have regular features on Friday and Sunday, so I fill those columns in ahead of time, as I know that they'll be frequent features. You can see that the beginning of January was a bit all over the place, because I was getting back into the swing of things, post-Christmas, but it really does help me stick to my posting schedule. When I've scheduled a post, I strikethrough the whole box, and it makes me like I've accomplished something! 

SOME EXTRA TIPS:

• I like to be able to see the last month, to compare the kind of content I've posted, but anything before that clutters up my workspace. Right click on the old page tab at the bottom of the page and select hide sheet. To view the sheet again, select View > View Hidden Sheets... From the toolbar, and you'll have access to them all again.
• I used the Notes column more frequently untilI set up my blog planner, but I like to still have there, just in case I need to add comments or reminders to myself, and I haven't got my planner to hand.
• I've recently started adding the 'buffered' comment to my calendar, to remind me that I need to scheduled tweets for that post, also. 
• I use italics to add in posts that I write, that are 'last minute' additions. They're ones that I haven't planned on posting necessarily, they're written then and there and published on the spot. 
• I highlight boxes bright red, as opposed to their corresponding colour, if I know I haven't yet completed everything for that certain post, and it reminds me that the post needs something doing for it!
• I like to stay about one-week ahead of schedule, so I have some time to write some posts if I feel like I'm short on content that week. You can see that like 95% of my content is scheduled, and I know from recent Twitter chats that some people have a problem with that, but I don't see how it make a damn bit of difference! haha

And there we go, hopefully this helps a little bit! There are hundreds of ways out there to make an editorial calendar work for you, though - if this doesn't float your boat, try looking on Pinterest for inspiration, or turn your hand to making your own. 

Do you use an editorial calendar? Share how it helps you in the comments below, I love finding out new things! 

how to: make a blogging planner

I've been trying really hard to keep my blog organised this year, it was one of my goals for the year, to try and keep up with my blog whilst working and looking for new jobs. It's hard to keep everything organised and ticking over, and I was always making lists that I would lose or accidentally delete on my phone... Fed up of this, I looked into blogging planners, and all sorts of things, before deciding to make one of my own.

For this, all you need is a notebook (I like a squared one), a black pen and a coloured pen (or several, if that helps motivate and organise you!). It's really that easy and simple! I like to use a plain notebook, because this way I can adjust it to suit my needs and I'm not constricted by other peoples design. It does take a wee bit of configuring, to find what sections you'll use most, and what you don't. I've been trialling this for a few weeks, and I've found these headings the most useful for me, but you may want to play around with it for a bit until you find the right system that really works for you. 

TO WRITE: These are blog-posts that I need to write for that week or the coming week. When I've finished them, I cross them through, or I highlight them to make a note of overdue post. I also make a note here if for example, I've written and note scheduled it, or it needs photos to be put into the post, etc.

TO DO: These are things that I need to get done, which might not be writing blog posts, etc, maybe it's replying to a certain email, finding an image for a post, editing some photographs or images, or updating an on-going series post... Just little things that I need to get done, that have a deadline on them.

TO REMEMBER: These are tasks that are important, but not imminent. It might be that I need to check when one my advert campaigns ends, or to take part in a twitter chat, follow up links from a chat, or to schedule something for in the future. Like the to do section, but less time sensitive.

TO PHOTOGRAPH: This tab is pretty self-explanatory, but it helps, particularly in the winter when light is a precious commodity. If I need to photograph something, I can make sure I get ready to take the photographs the day before, and won't have to faff about and wonder what else I need to get photographed! 

You could make this a daily system, but I don't have that much to do in a day, so I make it for the week, writing the date for a Monday at the top of the page. At the bottom of this page, I also make a note for Sunday night, to check my followers on Bloglovin'/GFC, and a total, so I can see if I gained a certain amount of followers that week, whether it was due to a certain post, or chat, etc... It's just helps to keep me motivated, I find.

On the opposite page, I use a few different headings that I'm still sort of configuring...

IDEAS: A little vague, but obvious at the same time - this is where I brainstorm and make notes of future blog posts, it might be a title or it might be a list, or a sentence, or just a word, it's just some space for me to jot down ideas when they come to me (this is usually whilst I'm writing other blogposts, so it's good to have this to hand). 

TWITTER CHAT SCHEDULES: For the longest time I was awful at forgetting when all the chats were, despite very helpful people taking the time to make blog-posts scheduling them all! I've taken to writing down the times and days of the chats that I actively take part it (mainly, #bdib and #lbloggers, but #healthyselves sometimes, I always forget about #fdbloggers). I like to tick them off when I've participated, to keep a track of when I can make it or not.

HAVE YOU...: This is to remind me to do all the blog admin that I need to do, basically! I'm shit at remembering stuff, plain and simply. My friends will know how rubbish I am at replying to texts, and blog admin is no exception. I think I'll adjust this in the future depending on how much use I find it, but I have a few main things to check off; Replied to comments, checked emails, scheduled tweets (the bane of my life, I always forget!), pinned posts (likewise!), shared on twitter. 

Have you tried a blogging planner, or have any tips on how to use one? I've found it's really motivated me in terms of planning posts and checking off lists. For example on Sunday, I knew I had a lot of things to photograph for future posts, so I made a small list of what things I need to photograph, for what posts, and blasted through all those pictures in about an hour! I'm finding it really useful, and hopefully I'll keep using it.

How do you keep organised on your blog?!